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Registration Coordinator | AAYO

Registration Coordinator

  • Attend Executive Committee/Board meetings
  • Voting privileged member of the board
  • Prepare and have forms printed for Registrations
  • Prior to print; obtain Board approval of fees and cost of uniforms.
    • Player Registration & Coordination
    • Manager/Coach Registration 
    • Fliers for distribution to area schools and local businesses
    • Play-UpForms
  • Secure location, dates and times for registrations
    • Registrations to be held in November and January
    • Notify Board Members of dates to confirm attendance
  • Advertise registration
    • Submit release to local papers
    • Contact Village of Algonquin for billboard advertisement
    • Submit article to Newsletter Coordinator
    • Update A.A.Y.O. information hotline
  • Set late registration location, date and time
  • Maintain and upgrade League Computer System
  • Distribute to proper League Coordinator:
    • List of registrants - notify commissioner of any age requirement exception
    • Obtain Manager/Coach/Team Parent sign-up list from registration
  • Oversee Managers, Coaches and Team Parent selections
    • Submit selected Manager and Coaches list, by league, to A.A.Y.O. Board for approval, per A.A.Y.O. By-laws
  • Provide information necessary to Commissioner/Vice Commissioner for scheduling practices and games
  • Draft and Team assignments
    • Enter previous seasons evaluation data. Distribute previous seasons rating on draft reports
    • Oversee team selection process
    • Submit selected teams final team rosters
    • Furnish final team rosters
      • Commissioner
      • League Coordinator
  • Coordinate with Commissioner and Vice Commissioner Manager and Coaches Clinic
    • Compile and Distribute Managers Team Packets
      • League rules
      • Team rosters
      • Schedules
      • Picture envelopes
  • Provide Play-Up Player Documents to all League Coordinators upon season start
    • Play Up Coordinator Letter
    • Play-Up Manager Letter